Astec Industries was needlessly wasting time and money. The culprit? Its manual identity lifecycle management process.
High employee turnover and a global workforce made reflecting Joiner-Mover-Leaver (JML) events in employee profiles across Oracle HCM, Active Directory, and Entra ID a real challenge.
The resulting problems continued to pile up, from slow onboarding to poor user access privilege control. Astec Industries needed a smarter, simpler way to manage its profiles across the full workforce lifecycle.
In addition to plants in the United States and Canada, Astec also has locations in South America, Africa, and Australia, helping provide services to a global audience.
As Astec Industries continued to expand and add new employees, a growing problem emerged. The company’s existing process of manually managing employee profiles between Oracle HCM, Active Directory (AD), and Entra ID (Azure AD) was overburdening its sysadmins with constant, tedious work.
Here’s what was going wrong:
HR and IT were drowning in work: Constant turnover meant these teams had to keep dropping everything to make profile updates. And when you’re stretched thin? Mistakes happen and delays slow things down.
Onboarding took forever: New hires often spent their first few days just getting access to basic systems. Setting up their profile, waiting on IT approvals, and hunting down login credentials. A longer process meant more lost productivity, and a poor first impression reduced employee retention.
Access control was a mess: People had access they didn’t need or didn’t have access to what they did need. That led to security risks, wasted software licenses, and a whole lot of lost productivity.
The company’s manual process continued to waste money and IT resources on manual workforce lifecycle management. So, Astec began searching for a way to automate identity governance and access provisioning.
Many iPaaS tools were unable to effectively scale to meet Astec’s needs. But everything changed when the company discovered Hire2Retire.
Since adding Hire2Retire, everything has changed for Astec:
With Hire2Retire, Astec’s onboarding process is completely different. As soon as someone joins Astec and gets added to Oracle HCM:
Now, new employees are ready to go when they walk in on day one. No delays. No headaches.
And by adding Hire2Retire, Astec has been able to cut onboarding costs by 76%.
Now, whether it’s an HR lead in Chattanooga or a welder in Nebraska, employees get exactly the access they need. Nothing more, nothing less.
That has meant no more security risks from ghost employee accounts and no more money wasted on software licenses.
Before adding Hire2Retire, Astec’s sysadmins constantly struggled to keep up with employee turnover. Now, over 3200 employee profiles are seamlessly managed from onboarding to offboarding and everything in between.
Thanks to Hire2Retire, up to 57% of the weekly tasks HR and IT perform have been automated, freeing up hours every week to focus on more important efforts.
Best of all, Hire2Retire’s enterprise-grade scalability makes it a long-term solution perfectly suited to keep up as Astec continues to grow and scale.
By automating identity management for JML lifecycle processes, Hire2Retire has saved Astec over $170,000 a year in direct IGA cost avoidance.
Then, stop relying on manual processes and book a free discovery call with a Hire2Retire expert now to see what automated JML management could do for you!
RoboMQ is not affiliated, associated, authorized, endorsed by, or in any way officially connected with any of HR systems that it provides integration with and are mentioned in this case study. All product and company names are the registered trademarks of their original owners.
