See How to Ensure Employees are Ready to Hit the Ground Running on Day 1|29th August 2025
500 Employees
In defense and engineering services, where sensitive data and compliance are non-negotiable, even small gaps in workforce access can create serious risks. Hire2Retire identity and access automation ensures that every employee lifecycle event be it onboarding, role change or exit is handled securely, consistently, and in full compliance with strict industry standards.
What happens when a company’s rapid growth puts sensitive data at risk?
According to industry studies, nearly 58% of organizations report delays in providing new hires with system access, often leaving employees unproductive during their first week.
Trideum was beginning to feel the impact of this challenge as it continued to expand.
Trideum Corporation – an employee-owned US based firm founded in 2005 with its headquarters in Huntsville, Alabama. The company provides design, development and engineering solutions in areas like cybersecurity, modeling and simulation, data management and science, testing and evaluation and unmanned systems. The firm primarily supports the US Department of Defense (DoD) with its workforce of 1000+ employees.
For a company like Trideum, which works hand in hand with the U.S. Department of Defense on sensitive missions involving cybersecurity, data science, and advanced engineering, the stakes are high. Protecting data, securing access, and meeting strict compliance requirements are not just part of IT’s checklist—they are critical to maintaining trust and contract eligibility. But as the company expanded its workforce to more than 1,000 employees across multiple offices and projects, it quickly became clear that its existing identity and access processes were not keeping pace.
The challenges were layered and increasingly risky:
Onboarding delays slowed work and opened cracks. New hires frequently waited days before gaining access to the tools, drives, and systems needed for their roles. Beyond the frustration and lost productivity, these delays often forced managers to create temporary workarounds—like sharing credentials or storing files in unsecured spaces—just to get projects moving. Each shortcut, though small, introduced unnecessary risk.
Lingering accounts from offboarding created vulnerabilities. When employees left, their accounts sometimes remained active longer than they should have. Even a short gap left open a potential backdoor into Trideum’s network—a dangerous prospect for a company handling sensitive defense-related information. In some cases, employees retained access to project data or communication tools days after departure, something auditors and security teams flagged as an unacceptable risk.
Manual processes made mistakes inevitable. HR and IT teams were stuck in a cycle of emails, spreadsheets, and checklists to keep up with identity changes. For each hire, transfer, or exit, teams had to double-check every system manually. With the mix of on-premises directories, cloud applications, and Microsoft 365 tools, even a single oversight could mean someone had more access than they should—or none.
Compliance and audit stress kept rising. Supporting the Department of Defense comes with strict requirements for cybersecurity hygiene, identity governance, and access control. Manual processes were not only slowing down Trideum’s teams but also creating gaps in audit trails. A missed update, a delayed account removal, or a permission not aligned to role standards could have serious consequences, from audit penalties to reputational harm.
In short, Trideum’s manual approach was no longer sustainable. What started as an operational bottleneck had grown into a genuine security liability, one that could undermine both productivity and compliance at the core of its defense mission.
Recognizing the risks, Trideum corporation adopted RoboMQ’s Hire2Retire, integrating its ADP HR system with Hybrid Active Directory to fully automate the employee identity lifecycle. The goal was not only to improve efficiency but also to make security and compliance automatic, consistent, and future proof.
When HR and IT systems don’t sync, even simple tasks like setting up emails or granting system access can turn into days of delay. This challenge becomes even more complex for organizations spread across multiple locations, where employees and volunteers need access to systems whether they’re working in offices, regional hubs, or remote field sites.
For teams that depend on both full-time staff and a constantly changing pool of volunteers, manual account management becomes a daily struggle. HR and IT spend hours creating, updating, and removing accounts, while new hires or volunteers often wait to get started. Role changes leave outdated permissions hanging, and former team members sometimes keep access longer than they should causing both productivity and security risks.
One example is the Nature Conservancy of Canada (NCC), which partnered with RoboMQ to automate its HR-to-IT account provisioning and strengthen security across the organization.
Here’s how Hire2Retire reshaped their processes:
Seamless Day-One Access. Now, as soon as HR enters a new hire in ADP, Hire2Retire automatically provisions their Active Directory account, Microsoft 365 license, and project-specific resources. Employees arrive on their first day with working logins, email, Teams, and SharePoint already in place. This not only boosts productivity but also removes the risky “temporary workarounds” that had previously been used to bridge onboarding delays.
Dynamic Role-Based Permissions. In defense engineering, employees frequently shift between projects, contracts, and roles. With Hire2Retire, these transitions are managed automatically. When someone changes roles, outdated access is immediately revoked and the new, role-appropriate permissions are granted. This prevents privilege creep—a common source of insider threats—while ensuring that employees always have exactly the tools they need.
Immediate, Secure Offboarding. Perhaps the most critical improvement came with offboarding. The moment an exit is recorded in ADP, the employee’s accounts and access rights across Active Directory, Microsoft 365, and project tools are terminated. No accounts linger, no shared drives remain exposed, and no risks are left behind. This change alone closed one of Trideum’s biggest security gaps.
Compliance Built into Every Step. With identity changes automatically tracked and synchronized, Trideum now has a clear, auditable record of who had access to what, and when. This transparency makes audits smoother and ensures the company stays compliant with stringent DoD cybersecurity requirements. Instead of scrambling to prepare evidence, IT leaders can point directly to Hire2Retire’s automated logs and workflows.
Resilience for Future Growth. Beyond the immediate fixes, Trideum gained a scalable identity management framework. As the workforce grows or projects expand, the company knows its onboarding, access control, and offboarding processes will remain consistent, secure, and fully aligned with compliance demands.
By replacing manual, error-prone workflows with Hire2Retire’s automation, Trideum corporation not only reduced delays but also built a security-first, audit-ready environment. What once took days of coordination is now handled in real time, ensuring employees remain productive while sensitive data and systems stay locked down.
The impact of Hire2Retire at Trideum went far beyond faster onboarding. The automation directly strengthened the company’s security posture while improving the daily experience for both employees and IT staff.
Stronger Security from Day One. New hires no longer faced delays or risky workarounds. Every account was provisioned securely, with the right permissions, before an employee’s first login. This eliminated temporary credential sharing and reduced the chances of data exposure.
Zero Tolerance for Lingering Accounts. With automated, immediate offboarding, the risk of orphaned accounts disappeared. Every departure now closes the door instantly, keeping sensitive defense data secure and reducing exposure to insider threats.
Audit-Ready Compliance. With automated logs and consistent enforcement of role-based access, Trideum could easily demonstrate compliance with DoD cybersecurity frameworks and industry regulations. What used to be a stressful, manual reporting process became a simple pull of system records.
Faster Onboarding & Happier Employees. On average, onboarding time dropped by three hours per new hire. Employees began contributing meaningfully on their very first day—something especially valuable on fast-moving defense projects with tight deadlines.
IT and HR Freed to Focus on Strategy. Instead of chasing tickets, resets, and approvals, IT staff could devote more time to innovation and security hardening, while HR teams focused on employee experience.
Kim M. ( Technical Director )
Kim M. ( Technical Director )
The results were clear: Trideum achieved greater security, higher productivity, and effortless compliance, all while reducing the burden on its teams. Hire2Retire not only solved a technical challenge but also gave leadership peace of mind that its workforce and data were protected at every stage of the employee lifecycle.
If you’re ready to strengthen security, simplify compliance, and ensure no account is ever left behind—discover how Hire2Retire can transform your workforce identity management.
Ready to join the wave of companies automating their employee lifecycle management processes with Hire2Retire? Schedule a demo call with us today to see what Hire2Retire can do for your business.
500 Employees
