See How Hire2Retire Can Drive Success for Your Organization |21st March 2025|
Step 1: Connect Personio Workforce to Hire2Retire with file extracts or API Integration
Step 2: Connect your Directory Services (AD or Google) to Hire2Retire
Step 3: Set up employee entitlements (RBAC) and lifecycle processing rules
Step 4: Connect 3rd party apps for access and Service Desk for resource provisioning
Step 1: Connect Personio to Hire2Retire with file extracts or API Integration
Step 2: Connect your Directory Services (AD or Okta) to Hire2Retire
Step 3: Set up employee entitlements (RBAC) and lifecycle processing rules
Step 4: Connect 3rd party apps for access and Service Desk for resource provisioning
Haffner’s Oil struggled to effectively manage employee lifecycle events and identity and access control. A small team of Sysadmins had to manually sync 1000+ employee profiles at different locations. This created potential security and compliance risks for Haffner’s as terminated employees retained access to key systems. With Hire2Retire, Haffner’s was able to solve these issues while reducing 90% in direct costs on employee lifecycle management.
Automate Lifecycle Events
Real-time User Creations
Automation Cost Savings
Rule-Based Assignments
Role-Based Access Control
Quickly Manage Terminations
Founded in 1972 in the United States, Astec Industries is a pioneer in the industry. As Astec Industries expanded its workforce, it faced significant challenges in managing its employee lifecycle operations for more than 3000 employees worldwide.
Additionally, a lack of integration between its HR system, and Active Directory (AD) caused delays in providing necessary resources. By using Hire2Retire to empower their integration they were automate these processes. As a result, they achieved a 90% cost reduction in employee onboarding to support their aggressive growth.
Create incidents or execute on-boarding or off-boarding workflows in ServiceNow or the ITSM (IT Service Management) application of your choice to allocate computer, equipment, workplace or other assets or privileges.
Personio Integration with ITSM Tools triggers approvals and workflows automatically on hiring, role changes or termination as part of the employee lifecycle management to streamline the process, avoid unpleasant delays, and create an exceptional employee experience.
Define fine-grained security groups based on the attributes of the employee profile to implement strict Role Based Access Control (RBAC) and privileged access to the enterprise systems.
This solution works with leading SSO applications like Azure SSO, Okta, Ping and Centrify to enforce single sign on. The add-on provisioners for third party applications can manage licenses in line with employee state, saving the license cost and avoiding the security risk of someone walking away with privileged access on termination.
Our team of dedicated integration specialists will work with you each step of the way:
Step 1: Setup extracted reports from Personio on a scheduled interval to be sent to a Secure File Transfer Protocol (SFTP) server.
Step 2: Configure data mapping, including mapping and assignments of Organizational Units (OU’s), Security Groups, and Distribution Lists.
Step 3: Create and run the file listener that scans for updates every few seconds in the SFTP folder and make updates in your AD, Azure AD or Google Workspace in seconds.
We also provide 24×7 support with your Personio Integration with Okta for SSO and RBAC after going live!
RoboMQ’s Personio to Active Directory, Entra ID, Okta or Google Workspace integration is a fully managed SaaS offering with 24×7 support:
$5.00 per active employee per month
There is a one-time setup fee that covers the full implementation leading up the go-live state.