See How to Seamlessly Manage Employee Role Changes and Keep Access Secure|10th Oct 2025
Is Your Employee Data Always Out of Sync? You’re Not Alone.
Imagine a new hire joining your company, but their access to email, software, or shared drives isn’t ready on day one. IT and HR scramble to fix it, productivity slows, and the employee’s first impression suffers. Keeping employee data updated across multiple systems is difficult, and about 68% of companies face delays or errors when syncing information in ADP, Active Directory (AD), and Entra ID. Mistakes like these can frustrate employees, create security risks, and cost valuable time.
Manually updating ADP employee data in AD or Entra ID takes effort and is prone to errors. Access may be delayed, and compliance rules can easily be missed.
Hire2Retire solves this problem. It automatically syncs employee data from ADP to AD and Entra ID. Profiles stay accurate, access is always up to date, and sensitive information is protected without any manual work.
Keeping employee information up to date can be difficult. Several challenges are often faced by IT and HR teams:
Employee profiles in ADP, AD, and Entra ID are manually updated, which can take hours.
Manual updates to employee profiles can cause wrong access, payroll mistakes, or reporting issues.
Email, software, and other tools might not be ready on the first day.
Access might be given by mistake or not removed on time.
Hundreds or thousands of employee profiles are hard to manage manually as the organization grows.
These problems can be solved by using Hire2Retire, which automatically syncs ADP data:
Onboarding, offboarding, role changes, and long-term leave are handled automatically.
Employee profiles are kept accurate and consistent.
Access is given only to the systems and tools that employees need.
Access is removed immediately when someone leaves or changes roles.
Compliance is made easier because all changes are tracked.
Time is saved for IT and HR teams, allowing focus on other work.
Hundreds or thousands of employees can be managed without extra scripts or coding.
While Hire2Retire keeps employee data in sync, your team can focus on the tasks that matter most.
Integrating ADP to AD and Entra ID (Azure AD) can synchronize employee profile data for one or all of the following employee lifecycles:
There are options available on iPaaS marketplaces that use data sync connectors to populate data from ADP to AD or Entra ID. Most customers would then use PowerShell or another script to perform operations on this synced data. These options can sync the data but need a patchwork of scripts and automation to fully manage the employee identity lifecycle. In addition, these options are too complex to effectively scale and won’t work for organizations with hundreds or thousands of employees. The total cost of ownership (TCO) is also high as you must maintain the skilled resources needed to perform any changes to the code base.
However, with Hire2Retire from RoboMQ, you get one–stop ADP TO AD or Entra ID integration. Hire2Retire is a no-code, self-service, lightweight IGA (Identity Governance & Administration) product that provides enterprise-grade breadth and depth of the related requirement coverage.
Hire2Retire is the complete, no-code business process automation for employee identity lifecycle management. It integrates ADP with AD and Entra ID (Azure AD) to automate onboarding, terminations, role and profile changes, and long-term leave lifecycles. Hire2Retire can scale up to tens of thousands of employee profiles, making it the perfect fit for organizations of all sizes.
Vice President of Information Technology, TrueCare
Hire2Retire automates Active Directory (AD) account creation and Entra ID (Azure AD) account creation for new hires and provisions role–based access to third-party applications and physical resources before they start their first day at work. Hire2Retire’s onboarding automation means new hires have everything they need to hit the ground running, and your organization makes a great first impression, which is proven to drive employee retention.
Any delays in removing system access from terminated employees are a data security and reputation risk for your organization. Hire2Retire automatically revokes access in near real-time and can be customized to do so at your organization’s preference. In the end, Hire2Retire’s offboarding automation gives you peace of mind from knowing your data is safe and secure.
Employees should have access to the key systems and applications they need for their role and shouldn’t have access to the ones they don’t. Hire2Retire automates identity and access management (IAM) through its industry-leading Role-Based Access Control (RBAC). Hire2Retire also provides hundreds of SCIM Connectors to auto-provision employee access to third-party applications based on their role. For companies looking for ADP to FreshService integration or ADP to ServiceNow integration, Hire2Retire also connects to them and other popular service desks.
When the work required to create, update, manage, and synchronize hundreds or thousands of employee profiles piles up, it quickly becomes a huge cost sink. Hire2Retire makes it all quick, simple, easy, and fully automated, freeing your Sysadmins to focus on more important tasks and saving your organization money.
Organizations using Hire2Retire have seen tangible results. Dean Dorton, a leading accounting and advisory firm, faced delays and errors from manually syncing ADP employee data with AD and Entra ID. By automating onboarding, offboarding, and role changes with Hire2Retire, they saved over 670 hours of HR and IT work and reduced identity management costs by 90%. Access was provisioned accurately and securely, ensuring employees had the right permissions at the right time, while terminated accounts were promptly deactivated.
MedeAnalytics, a healthcare data analytics company, faced risks from delays in removing system access for terminated employees. Hire2Retire automated the offboarding process, ensuring access was revoked in near real-time. This improved security, maintained compliance standards, and streamlined employee lifecycle management.
While other integration solutions use a complex web of individual connectors and scripting, Hire2Retire’s no-code, intuitive UX-based interface makes integrating ADP to AD and Entra ID a breeze.
Hire2Retire uses ADP as a source of truth (SOT) for employee identity lifecycle management. It receives employee profile information including Basic PII for account creation, job–related information to assign role-based access privileges, start date, and last day worked to determine the lifecycle stage, and reporting information to make sure the Global Address List (GAL) and org chart is always current.
Here’s how to set up a Hire2Retire integration in just 4 easy steps:
Hire2Retire offers two methods of ingesting data from ADP:
For the file-based integration, you will use the ADP Reporting tool to request SFTP exports of data files with the employee HR attributes you want to synchronize to the Identity Provider (IdP) setup. You can set these data file extracts to run automatically at scheduled intervals and be sent to Hire2Retire via SFTP, with RSA key authentication and encryption to ensure secure data synchronization.
With API–based integration, Hire2Retire will use the ADP Rest API to securely retrieve employee profile data in near real-time, allowing for immediate and automated data synchronization.
Hire2Retire can connect ADP to the following Identity Provider (IdP) setups:
After selecting your preferred IdP setup option, you will connect to multiple endpoints based on your choice of IdP configuration to leverage the features and functionality offered by Hire2Retire. Typically, most customers in a Hybrid setup will connect to on-prem AD for account creation or updates, and to Entra ID, Exchange Online, and SharePoint to manage cloud resident groups, OneDrive, and Shared Mailboxes.
This is the most important step where you would define your own business process as to how you onboard employees, assign UPN or email, manage role-based access control, handle terminations, and perform access and resource assignment or de-provisioning. You can do all of this without a single line of code on our simple intuitive UX by simply making choices on dropdowns, checkboxes, and radio buttons.
This step involves the following activities:
Defining your identity lifecycle is highly customizable, ensuring that you can tailor Hire2Retire to perform the exact actions or operations you need to manage an individual employee identity lifecycle for all employees of your organization.
Profile-driven rule-based assignment of privileges through group memberships in a core feature to implement “need to know” basis access and assignment of resources. Hire2Retire’s industry-leading RBAC is an optional but highly recommended part of the Hire2Retire setup process. By using AND/OR conditions, you can create rulesets using one or more employee profile attributes to assign memberships to security groups, mail-enabled distribution lists, Microsoft 365 groups, and more. The choices or the groups that you can manage memberships of depend on your Identity Provider (IdP) Setup.
Integrating ADP to AD and Entra ID (Azure AD) with Hire2Retire automates employee identity lifecycle management, providing a superior “First Day at Work” employee experience, enhancing data security, and saving time and money. It’s no surprise that over 115 companies use Hire2Retire to sync employee profiles to AD, Entra ID, and Google Workspace.
The only question left is: what are you waiting for? Book a one-on-one discovery call with a Hire2Retire integration expert today and take the first step into a new world of employee lifecycle management!
It’s the process of keeping employee data in sync between ADP and Active Directory or Entra ID automatically.
Hire2Retire makes it quick with a no-code interface, using either file extracts or API connections.
Yes, it handles onboarding, offboarding, role changes, and long-term leaves without manual work.
The platform supports hybrid setups, so you can manage accounts in both environments seamlessly.
Access is automatically updated based on roles, and sensitive data is synced securely, reducing risks and errors.
