How To

Ensure Smooth Onboarding with SAP to Okta Directory Integration

Use Cases

Effective onboarding helps elevate employees job satisfaction and morale, The first 90 days of work experience an employee has at an organization or company plays a vital role in shaping their view of the job and helps them decide their career path with the company. Employees must get familiar with the company culture and work during this time frame, as it will set the tone for the rest of the year. While discussing this is easy, this task can be more laborious than it seems. A lot of it depends on the HR and IT team of your organization, and a lot of preparation takes into the picture to elevate this first day of work experience for new hires.

One of the common pain points is employee onboarding getting delayed or incomplete; this hampers the morale and trust the company might want to reflect on their first day, factors like challenges faced for accessing different apps and software and equipment delay may also add to the pressure and frustration. Therefore, having an automated process to manage not just onboarding but your employee lifecycle is important, Hire2Retire by RoboMQ takes the burden away from the HR and IT team and automatically syncs data from the SAP Successfactors to Okta Directory.

Overview of SAP Success Factors and Okta Directory

SAP SuccessFactors is a cloud-based HR system that helps organizations manage their employee lifecycle. It also lets you manage the recruiting and payroll, and you can also manage employee learning with its learning feature. It helps you create personalized learning experiences for your employees, guiding them in areas that are relevant to them, It assists you in identifying high-performing employees for key roles.

Okta Directory is a cloud-based, centralized repository for user identity data, enabling companies to manage user access, security policies, etc. Okta Directory is best suited as an identity provider for fast-growing enterprises and organizations that use multiple technologies and are undergoing innovations.

Why Integrate SAP SuccessFactors with Okta Directory?

Connecting your SAP SuccessFactors to Okta Directory will simplify managing employee identity and access, ensuring your organization’s security and compliance. It will also remove the excess workload from your HR and IT team, thus streamlining the process.

Automate User Lifecycle Mangaement

Meet Security and Compliance needs

Audit Ready and Updated GAL (Global Address List)

SAP SuccessFactors to Okta Directory Integration will manage all three key stages of the employee lifecycle: onboarding, role change, and off-boarding. Example: When a new employee is added to the SAP SuccessFactors, Okta will sync and create their profile for the software. It will prevent unauthorized access by giving access to apps based on employee job roles. Securely authenticate with multiple applications by utilizing the Single sign-on feature, and lastly, maintain a central record for all your employees.

Why Use Hire2Retire for this Integration?

Making this integration from SAP SuccessFactors to Okta Directory with Hire2Retire will enable your organization to boost employee morale and performance, elevating their first day of work experience. By automating the whole employee lifecycle management process. IT team can now prepare tickets and manage tasks like getting ready laptops and all the required technology for the new hire.

Hire2Retire provides you the flexibility to work on providing access to the newly hired based on their job role title or location. This and much more options to automate this data integration process for you. This integration can be done in 5 easy steps:

Steps to Connect SAP Success Factor to Okta Directory

Connect SAP SuccessFactors HCM and Okta Directory to Hire2Retire.

Define your SAP employee attributes and map them to Okta Directory employee attributes.

Set automated lifecycle rules for onboarding, role changes, and off-boarding.

Define group membership rules for role-based access control (RBAC).

Sync IT service desks and third-party applications to your Hire2Retire integration.

For more details like which integration method to use, how to create specific workflows, managing employees that need more access, and more. Reach out to our team of integration specialists by clicking the button below.

Ashita Modi

Ashita Modi is a Marketing Specialist at RoboMQ with over five years of professional experience. Her expertise lies in content strategy, with a focus on creating user-oriented content. Ashita holds a degree from UCLA Extension, where she pursued a specialized content design and UX research program. She effectively integrates these skills to communicate information compellingly.