Workday Integration

Workday is a leading provider of enterprise cloud applications for human resource and finance and it is quickly becoming the centerpiece of the enterprise HR ecosystem. It is a Software-as-a-Service (SaaS) application built for the HR and operations needs for today’s business. You can learn more about Workday here.

RoboMQ is a leading-edge Integration Services Platform (iPaaS) that can connect any device, sensor, SaaS, Cloud, mobile or enterprise application, using any standard protocol. At the core, it is a distributed and federated message-oriented middleware with our ThingsConnect suite of adapters & connectors that provides Microservices based integration application development platform, management UI, messaging dashboard with real time analytics engine and monitoring and alerts capabilities. Using RoboMQ, you can build enterprise business workflows that can connect your application across networks and clouds.

If you are using or planning to use any of the Workday's products like Human Resource, Finances, Professional Services Automation (PSA) – you will have an inevitable need to integrate the data and the information to and from Workday and other enterprise systems running on the cloud or on premise. These applications may be SaaS applications, COTS products or just home grown legacy systems.

We can solve this problem for you and accelerate the deployment, adoption and assimilation of Workday in your organization and with your key stakeholders. RoboMQ Workday Integration offers the fastest and easiest way to connect Workday with the rest of your enterprise applications and data sources, both in the cloud and/or behind the firewall.

Fig 1: RoboMQ as the connecting glue with the rest of the enterprise

It allows businesses to extend the capabilities of Workday and enable seamless interoperability with third party SaaS applications, systems and services that are vital to a ‘best of breed’ human resources ecosystem, such as recruiting, talent management, core HRM, payroll, benefits, and more. It also creates connectivity to essential applications such as SAP, ADP, Active Directory and Salesforce through numerous Workday APIs, such as the Workday Payroll, Time Tracking, Procurement, and Expense Management.

Remember, it is just not the connectivity of Workday with other application, it is more about building the business workflow using multiple systems collaborating and sending information in real-time to react to an activity or to complete a complex workflow in response to an event or an action.

RoboMQ makes this integration possible thorough differentiated product offering as part of its integration suite:

ThingsConnect Suite of Adapter and connectors: ThingsConnect makes RoboMQ protocol agnostic or protocol-less. RoboMQ has no Integration APIs of its own and can integrate with systems using any protocol, API or language. ThingsConnect performs protocol adaption or conversion. When using RoboMQ developers can use their own choice of protocol or programming language totally eliminating any learning curve whatsoever.

Customers use RoboMQ's ThingsConnect suite for integration of devices, enterprise systems, and applications for automation of manual processes and optimization of their business operations.

Microservices based integration architecture: Microservices based architecture allows you to build integration with Workday in a modular, expandable and highly scalable and expandable fashion using independent and atomic Microservices running as docker containers.

Guaranteed Delivery business workflow: RoboMQ is built on top of leading messaging protocol providing the guaranteed delivery, and eventual consistency benefits of Message Oriented Middleware (MOM).

Drag & Drop Microservices integration using Integration Flow Designer: You can integrate Workday with rest of the enterprise systems with a drag and drop of the Microservices nodes in RoboMQ Integration Flow Designer.

Integration of Workday events and actions

RoboMQ provides Workday integration solution with cloud and on-premises applications to automate any of the HR and finance events and activities. Some of the common use cases are employee life cycle management or integration of finance data with reporting analytics, BI and other business operations systems.

Let us understand Workday Integration with some common work flows in a typical organization.

1. New employee on-boarding

When a new employee joins an organization, a large number of coordinated activities happen to get the employee smoothly on boarded. This experience has a lasting impact on the employee morale and the perception which is very important for the company.

  • When a new employee starts working at a company, his or her information is entered into the company’s Workday HR system, Payroll system, Absence system, Benefits system etc.
  • Some information is also entered or updated in Recruiting system and Staffing system in Workday.
  • Upon above actions in Workday a sequence of actions need to be taken on systems outside of workday, like -
    • Active Directory Provisioning - An account should be created in Active Directory for the new employee
    • Provisioning of emails, access to document share and other essential productivity tools
    • Provisioning of Role Based Access (RBAC) in other enterprise applications like Sales, operations, resource management etc. based on the rights and privileges of the employee.

All of the above actions triggered upon employee hiring in Workday can be performed automatically using RoboMQ Workday solution with no manual actions saving operational cost and creating efficiencies.

With RoboMQ Workday Integration, High level view will be as follows.

Fig 2: New employee on boarding workflow

The image below shows one of the simple solution for above on-boarding process with RoboMQ Integration Flow Designer, where a customer can use new hire data from a recruitment system and map the data fields to Workday using the browser-based workflow Designer. Integration Flow Designer makes configuring and deploying a business workflow as simple as dragging and connecting nodes from a palate of nodes. Once the flow is deployed successfully then whenever new employee is hired, business processes above will get executed.

Fig 3: Designing the New Employee on boarding process with Integration Flow Designer

2. Employee Life Cycle Management

Employee Life cycle events like promotion, change of role, transfers, long term leave, pay raise or terminations start in Workday. These events can then be integrated with the rest of the information systems by making the Workday part of near real time business process flow using RoboMQ.

Think about the consequences if all the access removal does not happen for an involuntary termination of a disgruntled employee. As much as we wish such events away, they do happen in real life.

Without RoboMQ workflow automation all of these employee changes will be time consuming and error prone manual activities.

3. Integration of Finance and Payroll activities

Financial transactions including payroll related activities generate data and events that are meaningful if they are automatically made available to other enterprise and third party applications.

Some of such scenarios could be integrating the time worked data from time reporting system or the POS (Point of Sales) system as in retail and restaurant industry so that correct payroll could be generated.

Another scenario would be to propagate the job codes or the pay rate information to other systems for time reporting, business operations planning or for the reporting purposes.

With RoboMQ Workday integration solution, companies can greatly increase the flexibility of its employee on-boarding process and other HR processes so that both its IT and HR teams can focus on more strategic business priorities then doing redundant repetitive work. This automation can do the repetitive work more predictively and at lower cost while creating a superior experience and higher employee satisfaction.

RoboMQ Workday integration solution has flexibility to adopt any policy/rule changes events in any workflow without impacting the existing functionality since it is built on a Robust and scalable Microservices platform.

For more information on RoboMQ workday Integration Solution and RoboMQ's other products visit our website, robomq.io.